Exhibitor space contract

 

1. Description of Booths – Booth is a 10’ x 10’ area with a 6 foot draped table.  Booths will have complimentary candy and water provided by the Eldorado Hotel.

2.  Installation - Set-up time is 3:00pm-6:00pm-on Thursday, July 31.  Exhibit time is 7:30am-2:00pm on Friday, August 1, and 8:30am-2:00pm on Saturday, August 2.  Tear down is 2:00pm- 4:00pm on Saturday, August

3. Shipping Information – Santa Fe Bone Symposium C/O Regina Flores Eldorado Hotel & Spa 309 W. San Francisco St Santa Fe, NM 87501. Due to storage space constraints, materials can arrive no sooner than three (3) days prior to date of arrival.

4. Liability for Losses – Neither the Osteoporosis Foundation of New Mexico, nor the Eldorado Hotel will be responsible for loss or damage resulting from any cause connected with transfer, installation, maintenance, storage or removal of exhibits, or management of the exposition.  The exhibitor assumes complete responsibility and liability for all injury to any and all persons or property in any way connected with exhibitor’s display or caused by exhibitor, his agents, representatives or employees.

5. Protection of Property – Nothing shall be pasted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building or furniture.  Exhibitors violating this regulation are expressly bound, at their expense, to repair any such damage they may cause. 

6. Cancellation – Exhibition space that has been confirmed may be cancelled without penalty prior to July 1, 2008.  No refunds will be granted after this date. If the exhibit is cancelled due to circumstances beyond the control of OFNM or the Eldorado Hotel, all payments connected with space rental will be refunded.

In making this application, we agree to abide by all regulations governing exhibits as set forth in this exhibit contract.